News and Events

The EMu Newsletter

Issue 1: March 2008

Welcome

Welcome to the first issue of the EMu Newsletter for 2008. Dates and venues for this year's EMu Users Meetings in Europe, North America and Australasia have been firmed up and the time to start considering paper proposals is upon us! More details will be posted on EMuUsers.org as they become available and you can always contact your local KE Office with paper proposals or to register.

As well as announcements about several new clients, this issue of the Newsletter includes profiles from or about: Fondation Cartier, our first client in France; the National Museum of the American Indian, concerning a project to load and manage a massive 3.5 TB of media assets in EMu; and Arts & Heritage Service, Rochdale Boroughwide Cultural Trust.

You'll also find details about the new Audit Trails module and a tip for searching the content of documents held in the Multimedia module.

In this Issue

EMu User Group Meetings
KE on the road: Conferences & Trade Shows
New Members of the EMu User community
EMuUsers.org Update
Release Info
Support
EMu Client Profiles
Did You Know?
Tips and Tricks

Dates for the 2008 EMu Users Meetings

3rd UK EMu Users Meeting, 2-3 June 2008, Natural History Museum, London, England
7th Australasian EMu Users Meeting, 9-10 September 2008, Museum of New Zealand Te Papa Tongarewa, Wellington, New Zealand
4th North American EMu Users Meeting, 21-22 October 2008, Las Vegas Springs Preserve, USA

The EMu Users Meetings are proving time and again to be superb venues for networking and sharing EMu knowledge and experience and we encourage you to join us in London, Wellington and Las Vegas this year. Please contact your local KE Office to register your interest in any (or all!) of these meetings.

More details will be posted on EMuUsers.org as they become available.

KE on the road: Conferences & Trade Shows

Over the coming months KE Software will be attending conferences and trade shows in North America and Europe (details are available from the KE Software website).

American Association of Museums: Annual Meeting and MuseumExpo
Denver, Colorado, USA, 27 April - 1 May 2008

The Museums and Heritage Show
Earls Court, London, UK, 7-8 May 2008

NSCA–SPNHC Joint Meeting
Oklahoma City, Oklahoma, USA, 13-17 May 2008

American Public Gardens Association: Annual Conference
Pasadena, CA, USA, 22-26 June 2008

Collect: The Collections Management Exhibition
UK, September 2008

Museums Association Conference: Annual Conference
UK, 6-8 October 2008

The EMu Community Grows

KE Software is pleased to welcome the following institutions to the community of EMu Users:

Natural History Museum of Los Angeles County, Los Angeles, CA, USA

The Natural History Museum of Los Angeles County is a crown jewel of Los Angeles' museums. A national leader in exhibitions, education and research, the Museum was LA's first cultural institution, opening its doors to the public in 1913. It is the largest natural and historical museum in the Western United States, safe guarding more than 35 million diverse specimens and artefacts.

The Museum is also an active research centre. The Research & Collections Department spans the areas of living and fossil invertebrates (echinoderms, crustacea, worms, entomology, and molluscs), vertebrates (birds, mammals, reptiles, fishes), mineralogy, anthropology (Native American, Pre-Columbian and Pacific) and history (California and Southwestern).

Fondation Cartier, Paris, France

The Fondation Cartier expresses Cartier´s commitment to the arts as a corporate patron. A pioneer in the field, Cartier invests on an unrivalled scale to promote the art of its time. From its inception in 1984, it has established a long-term commitment to artists of all nationalities.

From the very beginning the intention has been to build a collection that is committed to and situates itself on the side of living artists. This eclectic and specialised collection currently contains over 1000 works by 300 artists, testifying to the Fondation's vision of contemporary art over more than twenty years. It grows by an average of 15 major works each year, legacies for the future that are selected by an international committee of professionals from the art world. All the different art forms are represented: painting, sculpture, video, photography, installations, design and filmmaking.

The Arts & Heritage Service for Rochdale Borough, Rochdale, Lancashire, UK

The Arts & Heritage Service for Rochdale Borough manages the Art Gallery, Museum, Local Studies and Archives collections on behalf of Rochdale Metropolitan Borough Council. It operates from two main sites: the Arts & Heritage Resource Centre, the main home of the Rochdale Borough Collections; and Touchstones Rochdale, the Borough’s award-winning Arts and Heritage Centre and Tourist Information Centre. Both Touchstones Rochdale and the Arts & Heritage Resource Centre were awarded full accreditation by MLA (Museums, Libraries and Archives Council) in 2007.

Bristol City Council: Museums, Galleries and Archives, Bristol, UK

The Bristol City Council is custodian of seven museums, galleries and archives:

City Museum & Art Gallery
Bristol's premier museum and art gallery. This magnificent building houses important collections of minerals and fossils, natural history, eastern art, world wildlife, Egyptology, archaeology and seven galleries of fine and applied art.

Blaise Castle House Museum
This 19^th century mansion, set in 400 acres of parkland, is home to the social history collection.

Georgian House Museum
An exquisite example of an 18^th century townhouse.

Red Lodge Museum
A magnificent 16^th century house furnished in Elizabethan, Stuart and Georgian styles.

Kingsweston Roman Villa
Partial remains of a Roman villa.

Industrial Museum
Reopening in 2010 as the Museum of Bristol - a world class museum dedicated to the history of Bristol and the people who have lived and worked there.

City Record Office
800 years of Bristol's history can be found in this large converted tobacco warehouse standing at the entrance to the City's famous Floating Harbour.

EMuUsers.org Update

350+ EMu users worldwide are currently registered with EMuUsers.org. KE Software staff regularly submit answers to FAQs and participate in the site's many Forums. If you have a question about EMu, you're likely to find the answer (or someone able to answer your question) on EMuUsers.org.

Plans for KE Software to take over the management of the site are in place and will be implemented soon.

Imminent release of EMu 3.2.05

The soon-to-be released EMu 3.2.05 will include:

Range Indexing:
Tools have been introduced to allow Administrators to tune EMu's range indexing. Support for automatic optimisation of range indexes has also been added. Using these tools EMu can now provide optimal range indexes with significantly faster range based searches.
Drag/Drop multimedia resources onto a Multimedia tab to create Multimedia records automatically:
It is now possible to drag multimedia resources (images, videos, audio, documents) from the Windows Desktop (etc.) onto any Multimedia tab in any module, automatically creating a Multimedia repository record.
Record Recall:
A complete history of changes to a record is maintained by EMu. It is now possible to update a record with data from an earlier version of the record. Note that this does not Undo changes (the complete history is always maintained), but it does allow you to amend a record with data from an earlier version of the record.

Full details will be available from the KE Software website soon (and included in the latest version of the EMu Help, which can also be downloaded from the KE Software website).

Support

Hours of operation for KE Software support are:

North America:

9:00 AM - 8:00 PM

6:00 AM - 5:00 PM

(EST)

(PST)

Europe:

9:00 AM - 5:00 PM

(BST)

Asia-Pacific:

9:00 AM - 5:00 PM

(AEST)

EMu Help

The EMu Help is constantly being improved and updated as new features are added to EMu.

As the Help is updated frequently (and more often than a new release of EMu becomes available), the most recent Help files have been made available from our website. Download the latest version (International English, US English, French), rename it to emu.chm or emu_en-US.chm and replace the existing file.

Client Profiles

Fondation Cartier pour l'art contemporain

Fondation Cartier has chosen EMu to help manage their eclectic and specialised collection. The collection is the Fondation's vision of contemporary art over more than twenty years. All the different art forms are represented: painting, sculpture, video, photography, installations, design and filmmaking.

The richness of the collection also comes from a policy of acquiring monumental works, often conceived for the exhibition space on the ground floor of the building designed by Jean Nouvel; such works include: La Volière (The Aviary) by Jean-Pierre Raynaud, The Monument to Language by James Lee Byars, Backyard by Liza Lou, Everything that Rises Must Converge by Sarah Sze, and Caterpillar by Wim Delvoye.

Throughout the years, via projects and acquisitions, it has developed special relationships with artists whose work may not easily fit into a museum or institutional context. This is the case with David Hammons, Panamarenko, and Jean-Michel Alberola. Beginning with Alberola's paintings in the '80s and continuing to his most recent installations, the Fondation's relationship with this artist is emblematic of the enduring support and unfailing loyalty it shows to creators.

The Fondation will be using EMu for general collection management tasks, including exhibitions and loans. A comprehensive image library is also to be incorporated in EMu. A collections web page for company wide Intranet access is planned along with new reports for physical catalogue publishing.

We welcome Fondation Cartier to the EMu community and look forward to seeing their users at the EMu Users Meeting in London, 2-3 June.

EMu has been chosen by Fondation Cartier pour l’art contemporain as its collection management system because of its ability to be adapted to our logistical requirements. EMu is a tool that will allow us to trace the movements of each work of art as well as gathering and storing all technical information together in a database which is integrated and user-friendly.

Alanna Minta Jordan
Fondation Cartier pour l'art contemporain
Service de la logistique

NMAI, EMu and 3.5TB of multimedia assets

Currently the National Museum of the American Indian’s EMu implementation holds over half a million multimedia assets (560,578) totalling 3.5 TB, all digital images: 260,994 low-res scans of catalogue cards of the Object Collection; 30,930 high-res scans of Photographic collection items (glass plate negatives, slides, prints, etc.); 266,036 born-digital images of the Object Collections; and 2114 born-digital images made during conservation treatments. In addition to these, NMAI will eventually add thousands of born-digital and scanned publication-quality object photos as well as scanned publications, accession documentation, field notes, repatriation reports and correspondence, and other documentation. You might well ask “Why so many?”

Like any other museum with a long history, the NMAI’s predecessor (the private Museum of the American Indian in New York) created images of its well known collections in analogue photography formats. And, beyond its object collections, the Museum held one of the most significant collections of nineteenth and twentieth century photographs of Native peoples of the western hemisphere. For decades there has been tremendous demand for both object images and historic photographs for publications and other uses. With the transfer of the Museum of the American Indian’s collections to the Smithsonian in 1989, things become even more complex, because the entire collection had to be moved to the Washington, DC area.

The move of the collections from the Research Branch in the Bronx, New York, to the Cultural Resources Center in Suitland, Maryland, was accomplished between 1999 and 2004, and one of the many steps included in the process was photography. NMAI took advantage of the then-new technology of digital photography, imaging each object unless tribal sensitivity issues forbade such treatment. The resulting images, which were intended to be documentary rather than aesthetic, were archived on CD (TIFF format) and DVD (RAW format) and a JPEG derivative was created from the TIFF and attached to the existing MS Access collections inventory database, thus allowing staff and researchers to review collections without undue handling. In Suitland, NMAI also assembled a staff of talented photographers who went to work on publication-quality photographs for internal and external publications and other uses.

NMAI acquired KE EMu as its Collections Information System (NMAI-CIS) in 2004. Besides the migration of legacy databases, NMAI had to confront migration and upload of the images that had accumulated. As part of the image migration from the earlier system, NMAI did not rely on existing JPEGs but instead migrated the TIFF and used EMu to create new JPEG derivatives. (Space limitations require a scaled-down version of the original TIFF which still meets most image requests.)

On paper the process was simple: each TIFF was stored in a file system analogous to the file system used for the JPEG derivative; the image path to the JPEG was stored in the legacy database. Theoretically, each image path to the JPEG – with some minor conversion – could be used as the image path for the TIFF. Realistically, that was not the case because the JPEG image path was created automatically by the legacy database while the path for the TIFF was created by humans. This lack of congruence in the path created migration problems, as did corrupted TIFFs and bad links. Additionally, the huge number of images, their size, and available load time created difficulties. For the migration, approximately 250,000 images totalled about 3.1 TB; these had to be divided into chunks of 1000 to 1500 images, each between 5 and 15 GB. Images were transferred by FTP from a Windows server to a staging area on the CIS server (Solaris 9). Each load took from 5-10 hours. The process started on November 23, 2006 and did not complete until August 10, 2007 – with over two months downtime because the backup system didn’t have enough time to back up the loaded images.

NMAI continues to add images to the database as new collections are accessioned and more material is scanned. Eventually, all will be part of EMu, and will be used to put the NMAI collection on the Web, starting in late 2008.

Ann McMullen & DucPhong Nguyen

Arts & Heritage Service, Rochdale Boroughwide Cultural Trust

The Arts & Heritage Service for Rochdale Borough transferred to Link4Life, the trading name of the Rochdale Boroughwide Cultural Trust, in April 2007. The service manages the Art Gallery, Museum, Local Studies and Archives collections on behalf of Rochdale Metropolitan Borough Council. The area is known worldwide as the birthplace of the modern co-operative movement, the entertainer Gracie Fields (the photograph to the left was taken in 1938), Coronation Street star Julie Goodyear, the satirist Tim Bobbin and the Architect to rival Charles Rennie Macintosh: Edgar Wood. The fascinating art and history of this diverse Borough from the Pennines to Middleton and Heywood can be discovered at Touchstones Rochdale, the award wining Arts & Heritage Centre. Touchstones Rochdale and the Arts & Heritage Resource Centre (Art Gallery, Museum and Archive store) were recently awarded full Accreditation status by the Museums, Libraries and Archives Council (MLA).

It had been acknowledged that the Service's collection database provision was inadequate. Museum and Art Gallery collections were reliant on a problematic Access database whereas the Archive collections were listed on a manual system. This did not assist in addressing the documentation backlog. Rochdale prides itself on its engagement with visitors both within and beyond the Borough. We realised the tremendous potential of a cross domain collections database to develop increased access to the collections by a diverse audience as well as facilitating the work of Arts & Heritage staff. The transfer to Link4Life enabled the Arts & Heritage Service to lobby successfully for funding for a new cross domain collections database. One of the reasons the service selected EMu was that the Manchester Hub museums utilise EMu. MLA use the Manchester Hub museums database as an exemplar for the North West.

In preparation for the launch of the online database we are working on narratives. These will act as a gateway to the rich variety of our collections. You can discover some of these stories by visiting Discover on the Link4Life website. The opening up of our collections through enabling access to EMu via the Internet is essential. Unlike the words of a Lisa Stansfield (from Rochdale) song ‘All around the world’, when she could not find her baby, EMu will hopefully assist us in finding our collections and making them known ‘all around worldwide web community!’ We cannot wait for it to be fully up and running when we will ‘Sing as we go’ (one of Gracie’s hits) while using the database.

Julian Jefferson
Local Studies Officer
Touchstones Rochdale

Did You Know...

... EMu has an Audit Trails module?

During the day to day operation of EMu there may be times when an Administrator or user requires details about who changed a record, when it was changed and what changes were made.

EMu has provided simple auditing facilities since it was first released. Every record in EMu includes the name of the person who last changed it, along with the date and time of the modification. Similar information is stored about the creation of the record. These details are located on the Admin tab of each module (usually the last tab in a module).

With EMu 3.2.04 a fully integrated auditing facility was introduced, which includes an Audit Trails module:

The facility generates an audit trail record for all operations that are registered to be monitored. There are five levels for which audit records may be generated:

change (insertions, updates, deletions)
search (queries)
display (viewed, sorted, reported)
login (first access of a module in current session)
all (all database operations)

Each of these may be set on a per module basis, which means it is possible to monitor all changes to records in the Parties module, for instance, while Multimedia records may be audited for changes, searches and records viewed.

Every EMu module contains an Audit tab that lists all audit trail records for the current record. Each record details the operation performed, who performed it and the date on which it was performed. From this tab it is also possible to view the complete audit trail record in the Audit Trails module.

Reports are provided that allow Administrators to produce audit listings that detail changes made on a per user basis, within specified time constraints.

The audit facility also provides an archiver that allows all audit records to be saved in a file on a daily basis for archival purposes or for use as raw data to load into another system.

Full details are available on the KE website and in the latest version of the EMu Help.

Tips and Tricks

Searching text based documents in EMu

It is possible to search the content of text based documents stored in the Multimedia module:

The above query will search within any .doc, .txt and .html documents attached to the Multimedia module for the word test.

It is also possible to configure EMu to search .pdf, .xls and .rtf documents. Contact KE Software for details (or search the EMu Help for "search attached document").

To remove your name from the KE News mailing list, please This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
To add your name to the KE News mailing list, please This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
For any questions or feedback, please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it

<table style="width: 100%;">
 <tbody>
 <tr style="text-align: left;" valign="top">
 <td style="text-align: left;" width="25%"><a name="Top" title="Top"></a>
 <img style="float: left; width: 141px; height: 48px;" src="/images/stories/emu/Logos/Marketing/emu_logo_transparent_no_pil.gif" alt="emu_logo_transparent_no_pil.gif" title="emu_logo_transparent_no_pil.gif" width="141" height="48" />
 </td>
 <td style="border-style: solid; border-width: 0px 0px 2px; text-align: left;">
 <h2>Welcome</h2>
 Welcome to the first issue of the EMu Newsletter for 2008. Dates and venues for this year's EMu Users Meetings in Europe, North America and Australasia have been firmed up and the time to start considering paper proposals is upon us! More details will be posted on <a href="http://www.emuusers.org/" target="_blank">EMuUsers.org</a> as they become available and you can always contact your local KE Office with paper proposals or to register.
 As well as announcements about several new clients, this issue of the Newsletter includes profiles from or about: <a href="/content/view/581/135/lang,en/#Fondation" target="_self">Fondation Cartier</a>, our first client in France; the <a href="/content/view/581/135/lang,en/#NMAI" target="_self">National Museum of the American Indian</a>, concerning a project to load and manage a massive 3.5 TB of media assets in EMu; and <a href="/content/view/581/135/lang,en/#link4life" target="_self">Arts & Heritage Service</a>, Rochdale Boroughwide Cultural Trust.
 You'll also find details about the new <a href="/content/view/581/135/lang,en/#dyk" target="_self">Audit Trails module</a> and a tip for <a href="/content/view/581/135/lang,en/#tips" target="_self">searching the content of documents</a> held in the Multimedia module.
 </td>
 </tr>
 <tr style="text-align: left;" valign="top">
 <td style="text-align: left;"></td>
 <td style="border-style: solid; border-width: 0px 0px 2px; text-align: left;">
 <h2>In this Issue</h2>
 <ul class="arrowlist-blue">
 <li><a href="/emu-newsletter/issue-3-november-2009-2.html#news" target="_self">EMu User Group Meetings</a></li>
 <li><a href="/content/view/581/135/lang,en/#on_the_road" target="_self">KE on the road: Conferences & Trade Shows</a></li>
 <li><a href="/emu-newsletter/issue-3-november-2009-2.html#community_grows" target="_self">New Members of the EMu User community</a></li>
 <li><a href="/emu-newsletter/issue-3-november-2009-2.html#EMuUsers.org" target="_self">EMuUsers.org Update</a></li>
 <li><a href="/content/view/581/135/lang,en/#new_release" target="_self">Release Info</a></li>
 <li><a href="/emu-newsletter/issue-3-november-2009-2.html#support" target="_self">Support</a></li>
 <li><a href="/emu-newsletter/issue-3-november-2009-2.html#client_profiles" target="_self">EMu Client Profiles</a></li>
 <li><a href="/emu-newsletter/issue-3-november-2009-2.html#dyk" target="_self">Did You Know?</a></li>
 <li><a href="/emu-newsletter/issue-3-november-2009-2.html#tips" target="_self">Tips and Tricks</a></li>
 </ul>
 </td>
 </tr>
 <tr style="text-align: left;" valign="top">
 <td style="text-align: left;"><img style="margin-left: 5px; width: 85px; margin-right: 5px; height: 86px;" src="/images/stories/emu/newsletter/Icons/icon_news.gif" alt="icon_news.gif" title="icon_news.gif" width="85" height="86" /></td>
 <td style="border-style: solid; border-width: 0px 0px 2px; text-align: left;">
 <h1>Dates for the 2008 EMu Users Meetings</h1>
 <ul>
 <li>3rd UK EMu Users Meeting, 2-3 June 2008, Natural History Museum, London, England</li>
 <li>7th Australasian EMu Users Meeting, 9-10 September 2008,  Museum of New Zealand Te Papa Tongarewa, Wellington, New Zealand</li>
 <li>4th North American EMu Users Meeting,  21-22 October 2008, Las Vegas Springs Preserve, USA</li>
 </ul>
 The EMu Users Meetings are proving time and again to be superb venues for networking and sharing EMu knowledge and experience and we encourage you to join us in London, Wellington and Las Vegas this year. Please contact your local KE Office to register your interest in any (or all!) of these meetings.
 More details will be posted on <a href="http://www.emuusers.org/" target="_blank">EMuUsers.org</a> as they become available.
 <a href="#Top"><img src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" height="19" /></a>
 </td>
 </tr>
 <tr>
 <td></td>
 <td style="border-style: solid; border-width: 0px 0px 2px; text-align: left;">
 <h2><a name="on_the_road" title="on_the_road"></a>KE on the road: Conferences & Trade Shows</h2>
 Over the coming months KE Software will be attending conferences and trade shows in North America and Europe (details are available from the <a href="http://www.kesoftware.com/content/view/34/64/lang,en/" target="_blank">KE Software website</a>).
 <blockquote>
 <a href="http://www.aam-us.org/am08/index.cfm">American Association of Museums</a>: Annual Meeting and MuseumExpo Denver, Colorado, USA, 27 April - 1 May 2008
 <a href="http://www.museumsandheritage.com/">The Museums and Heritage Show</a> Earls Court, London, UK, 7-8 May 2008
 <a href="http://www.snomnh.ou.edu/nsca-spnhc/" target="_blank">NSCA–SPNHC Joint Meeting</a> Oklahoma City, Oklahoma, USA, 13-17 May 2008
 <a href="http://www.publicgardens.org/web/2006/06/annual_conference.aspx" target="_blank">American Public Gardens Association</a>: Annual Conference Pasadena, CA, USA, 22-26 June 2008
 <a href="http://www.collectionslink.org.uk/collect" target="_blank">Collect: The Collections Management Exhibition</a> UK, September 2008
 <a href="http://www.museumsassociation.org/conference&_IXSESSION_=jJMH0HjuuDW&_IXMENU_=conference_and_exhibition" target="_blank">Museums Association Conference</a>: Annual Conference UK, 6-8 October 2008
 </blockquote>
 </td>
 </tr>
 <tr style="text-align: left;" valign="top">
 <td style="text-align: left;"></td>
 <td style="border-style: solid; border-width: 0px 0px 2px; text-align: left;">
 <h2><a name="community_grows" title="community_grows"></a>The EMu Community Grows</h2>
 KE Software is pleased to welcome the following institutions to the community of EMu Users:
 <a href="http://www.nhm.org/">Natural History Museum of Los Angeles County</a>, Los Angeles, CA, USA
 The Natural History Museum of Los Angeles County is a crown jewel of Los Angeles' museums. A national leader in exhibitions, education and research, the Museum was LA's first cultural institution, opening its doors to the public in 1913. It is the largest natural and historical museum in the Western United States, safe guarding more than 35 million diverse specimens and artefacts.
 The Museum is also an active research centre. The <a href="http://www.nhm.org/research/">Research & Collections Department</a> spans the areas of living and fossil invertebrates (echinoderms, crustacea, worms, entomology, and molluscs), vertebrates (birds, mammals, reptiles, fishes), mineralogy, anthropology (Native American, Pre-Columbian and Pacific) and history (California and Southwestern).
 <a href="http://fondation.cartier.com/index.php?lang=en&p=2&c=15&linkid=15" target="_blank">Fondation Cartier</a>, Paris, France
 The Fondation Cartier expresses Cartier´s commitment to the arts as a corporate patron. A pioneer in the field, Cartier invests on an unrivalled scale to promote the art of its time. From its inception in 1984, it has established a long-term commitment to artists of all nationalities.
 From the very beginning the intention has been to build a collection that is committed to and situates itself on the side of living artists. This eclectic and specialised collection currently contains over 1000 works by 300 artists, testifying to the Fondation's vision of contemporary art over more than twenty years. It grows by an average of 15 major works each year, legacies for the future that are selected by an international committee of professionals from the art world. All the different art forms are represented: painting, sculpture, video, photography, installations, design and filmmaking.
 <a href="#Fondation" target="_self">Read more</a>
 <a href="http://www.link4life.org/index.cfm?fuseaction=c.showPage&pageID=29" target="_blank">The Arts & Heritage Service for Rochdale Borough</a>, Rochdale, Lancashire, UK
 The Arts & Heritage Service for Rochdale Borough manages the Art Gallery, Museum, Local Studies and Archives collections on behalf of Rochdale Metropolitan Borough Council. It operates from two main sites: the Arts & Heritage Resource Centre, the main home of the Rochdale Borough Collections; and <a href="http://www.link4life.org/index.cfm?fuseaction=c.showPage&pageID=83" target="_blank">Touchstones Rochdale</a>, the Borough’s award-winning Arts and Heritage Centre and Tourist Information Centre. Both Touchstones Rochdale and the Arts & Heritage Resource Centre were awarded full accreditation by MLA (Museums, Libraries and Archives Council) in 2007.
 <a href="#link4life" target="_self">Read more</a>
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/an-overview-of-bristols-museums-galleries-archives.en" target="_blank">Bristol City Council: Museums, Galleries and Archives</a>, Bristol, UK
 The Bristol City Council is custodian of seven museums, galleries and archives:
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-city-museum---art-gallery.en" target="_blank">City Museum & Art Gallery</a> Bristol's premier museum and art gallery. This magnificent building houses important collections of minerals and fossils, natural history, eastern art, world wildlife, Egyptology, archaeology and seven galleries of fine and applied art.
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-blaise-castle-house-museum---museums---art-gallery.en" target="_blank">Blaise Castle House Museum</a> This 19th century mansion, set in 400 acres of parkland, is home to the social history collection.
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-georgian-house.en" target="_blank">Georgian House Museum</a> An exquisite example of an 18th century townhouse.
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-red-lodge.en" target="_blank">Red Lodge Museum</a> A magnificent 16th century house furnished in Elizabethan, Stuart and Georgian styles.
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-kings-weston-roman-villa.en" target="_blank">Kingsweston Roman Villa</a> Partial remains of a Roman villa.
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-industrial-museum.en" target="_blank">Industrial Museum</a> Reopening in 2010 as the Museum of Bristol - a world class museum dedicated to the history of Bristol and the people who have lived and worked there.
 <a href="http://www.bristol.gov.uk/ccm/navigation/leisure-and-culture/records-and-archives/" target="_blank">City Record Office</a> 800 years of Bristol's history can be found in this large converted tobacco warehouse standing at the entrance to the City's famous Floating Harbour.
 <a href="#Top"><img src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" height="19" /></a>
 </td>
 </tr>
 <tr style="text-align: left;" valign="top">
 <td style="text-align: left;"></td>
 <td style="border-style: solid; border-width: 0px 0px 2px; text-align: left;">
 <h2><a name="EMuUsers.org" title="EMuUsers.org"></a>EMuUsers.org Update</h2>
 350+ EMu users worldwide are currently registered with <a href="http://www.emuusers.org/" target="_blank">EMuUsers.org</a>. KE Software staff regularly submit answers to <a href="http://www.emuusers.org/FAQ/EMuadministrationanduserFAQs/tabid/136/Default.aspx" target="_blank">FAQ</a>s and participate in the site's many Forums. If you have a question about EMu, you're likely to find the answer (or someone able to answer your question) on EMuUsers.org.
 Plans for KE Software to take over the management of the site are in place and will be implemented soon.
 <a href="#Top"><img src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" height="19" /></a>
 </td>
 </tr>
 <tr valign="top" align="left">
 <td><img style="margin: 5px; float: left; width: 85px; height: 86px;" src="/images/stories/emu/newsletter/Icons/icon_cd.gif" alt="icon_cd.gif" title="icon_cd.gif" width="85" height="86" /></td>
 <td style="border-style: solid; border-width: 0px 0px 2px; text-align: left;">
 <h2><a name="new_release" title="new_release"></a>Imminent release of EMu 3.2.05</h2>
 The soon-to-be released EMu 3.2.05 will include:
 <ol>
 <li>Range Indexing: Tools have been introduced to allow Administrators to tune EMu's range indexing. Support for automatic optimisation of range indexes has also been added. Using these tools EMu can now provide optimal range indexes with significantly faster range based searches.</li>
 <li>Drag/Drop multimedia resources onto a Multimedia tab to create Multimedia records automatically: It is now possible to drag multimedia resources (images, videos, audio, documents) from the Windows Desktop (etc.) onto any Multimedia tab in any module, automatically creating a Multimedia repository record.</li>
 <li>Record Recall: A complete history of changes to a record is maintained by EMu. It is now possible to update a record with data from an earlier version of the record. Note that this does not Undo changes (the complete history is always maintained), but it does allow you to amend a record with data from an earlier version of the record.</li>
 </ol>
 Full details will be available from the <a href="http://www.kesoftware.com/content/view/12/38/lang,en/" target="_self">KE Software website</a> soon (and included in the latest version of the EMu Help, which can also be downloaded from the <a href="http://www.kesoftware.com/index.php?option=com_content&task=view&id=178&Itemid=350" target="_self">KE Software website</a>).
 </td>
 </tr>
 <tr style="text-align: left;" valign="top">
 <td style="text-align: left;"><img style="margin: 5px; float: left; width: 85px; height: 86px;" src="/images/stories/emu/newsletter/Icons/hELP.gif" alt="hELP.gif" title="hELP.gif" width="85" height="86" /></td>
 <td>
 <h2><a name="support" title="support"></a>Support</h2>
 Hours of operation for KE Software support are:
 <table>
 <tbody style="text-align: left;">
 <tr style="text-align: left;">
 <td style="padding: 0.75pt; width: 28.5pt; text-align: left;" width="38"> </td>
 <td style="padding: 0.75pt; width: 107.25pt; text-align: left;" valign="top" width="143">
 North America:
 </td>
 <td style="padding: 0.75pt; width: 110.25pt; text-align: left;" width="155">
 9:00 AM - 8:00 PM
 6:00 AM - 5:00 PM
 </td>
 <td style="padding: 0.75pt; text-align: left;">
 (<a href="http://www.timeanddate.com/worldclock/city.html?n=179" target="_blank">EST</a>)
 (<a href="http://www.timeanddate.com/worldclock/city.html?n=256" target="_blank">PST</a>)
 </td>
 </tr>
 <tr style="text-align: left;">
 <td style="text-align: left;"> </td>
 <td style="text-align: left;">Europe:</td>
 <td style="text-align: left;">9:00 AM - 5:00 PM</td>
 <td style="text-align: left;">(<a href="http://www.timeanddate.com/worldclock/city.html?n=136" target="_blank">BST</a>)</td>
 </tr>
 <tr style="text-align: left;">
 <td style="padding: 0.75pt; width: 28.5pt; text-align: left;" width="38"> </td>
 <td style="padding: 0.75pt; width: 107.25pt; text-align: left;" valign="top" width="143">
 Asia-Pacific:
 </td>
 <td style="padding: 0.75pt; width: 110.25pt; text-align: left;" width="147">
 9:00 AM - 5:00 PM
 </td>
 <td style="padding: 0.75pt; text-align: left;">
 (<a href="http://www.timeanddate.com/worldclock/city.html?n=152" target="_blank">AEST</a>)
 </td>
 </tr>
 </tbody>
 </table>
 <h2>EMu Help</h2>
 The EMu Help is constantly being improved and updated as new features are added to EMu.
 As the Help is updated frequently (and more often than a new release of EMu becomes available), the most recent Help files have been made available from <a href="/support/emu-help-2.html">our website</a>. Download the latest version (International English, US English, French), rename it to emu.chm or emu_en-US.chm and replace the existing file.
 <img src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" height="19" />
 </td>
 </tr>
 <tr style="text-align: left;">
 <td style="text-align: left; background-color: #cccccc;" colspan="2">
 <div style="text-align: center;"></div>
 <h2 style="text-align: center;"><a name="client_profiles"></a>Client Profiles</h2>
 </td>
 </tr>
 <tr style="text-align: left;" valign="top">
 <td style="text-align: left;"> </td>
 <td>
 
 <h1>Fondation Cartier pour l'art contemporain</h1>
 Fondation Cartier has chosen EMu to help manage their eclectic and specialised collection. The collection is the Fondation's vision of contemporary art over more than twenty years. All the different art forms are represented: painting, sculpture, video, photography, installations, design and filmmaking.
 The richness of the collection also comes from a policy of acquiring monumental works, often conceived for the exhibition space on the ground floor of the building designed by Jean Nouvel; such works include: La Volière (The Aviary) by Jean-Pierre Raynaud, The Monument to Language by James Lee Byars, Backyard by Liza Lou, Everything that Rises Must Converge by Sarah Sze, and Caterpillar by Wim Delvoye.
 Throughout the years, via projects and acquisitions, it has developed special relationships with artists whose work may not easily fit into a museum or institutional context. This is the case with David Hammons, Panamarenko, and Jean-Michel Alberola. Beginning with Alberola's paintings in the '80s and continuing to his most recent installations, the Fondation's relationship with this artist is emblematic of the enduring support and unfailing loyalty it shows to creators.
 The Fondation will be using EMu for general collection management tasks, including exhibitions and loans. A comprehensive image library is also to be incorporated in EMu. A collections web page for company wide Intranet access is planned along with new reports for physical catalogue publishing.
 We welcome Fondation Cartier to the EMu community and look forward to seeing their users at the EMu Users Meeting in London, 2-3 June.
 EMu has been chosen by Fondation Cartier pour l’art contemporain as its collection management system because of its ability to be adapted to our logistical requirements. EMu is a tool that will allow us to trace the movements of each work of art as well as gathering and storing all technical information together in a database which is integrated and user-friendly.
 Alanna Minta Jordan Fondation Cartier pour l'art contemporain Service de la logistique
 <h1><a name="NMAI" title="NMAI"></a>NMAI, EMu and 3.5TB of multimedia assets</h1>
 Currently the National Museum of the American Indian’s EMu implementation holds over half a million multimedia assets (560,578) totalling 3.5 TB, all digital images: 260,994 low-res scans of catalogue cards of the Object Collection; 30,930 high-res scans of Photographic collection items (glass plate negatives, slides, prints, etc.); 266,036 born-digital images of the Object Collections; and 2114 born-digital images made during conservation treatments. In addition to these, NMAI will eventually add thousands of born-digital and scanned publication-quality object photos as well as scanned publications, accession documentation, field notes, repatriation reports and correspondence, and other documentation. You might well ask “Why so many?”
 Like any other museum with a long history, the NMAI’s predecessor (the private Museum of the American Indian in New York) created images of its well known collections in analogue photography formats. And, beyond its object collections, the Museum held one of the most significant collections of nineteenth and twentieth century photographs of Native peoples of the western hemisphere. For decades there has been tremendous demand for both object images and historic photographs for publications and other uses. With the transfer of the Museum of the American Indian’s collections to the Smithsonian in 1989, things become even more complex, because the entire collection had to be moved to the Washington, DC area.
 The move of the collections from the Research Branch in the Bronx, New York, to the Cultural Resources Center in Suitland, Maryland, was accomplished between 1999 and 2004, and one of the many steps included in the process was photography. NMAI took advantage of the then-new technology of digital photography, imaging each object unless tribal sensitivity issues forbade such treatment. The resulting images, which were intended to be documentary rather than aesthetic, were archived on CD (TIFF format) and DVD (RAW format) and a JPEG derivative was created from the TIFF and attached to the existing MS Access collections inventory database, thus allowing staff and researchers to review collections without undue handling. In Suitland, NMAI also assembled a staff of talented photographers who went to work on publication-quality photographs for internal and external publications and other uses.
 NMAI acquired KE EMu as its Collections Information System (NMAI-CIS) in 2004.  Besides the migration of legacy databases, NMAI had to confront migration and upload of the images that had accumulated. As part of the image migration from the earlier system, NMAI did not rely on existing JPEGs but instead migrated the TIFF and used EMu to create new JPEG derivatives. (Space limitations require a scaled-down version of the original TIFF which still meets most image requests.)
 On paper the process was simple: each TIFF was stored in a file system analogous to the file system used for the JPEG derivative; the image path to the JPEG was stored in the legacy database. Theoretically, each image path to the JPEG – with some minor conversion – could be used as the image path for the TIFF. Realistically, that was not the case because the JPEG image path was created automatically by the legacy database while the path for the TIFF was created by humans. This lack of congruence in the path created migration problems, as did corrupted TIFFs and bad links. Additionally, the huge number of images, their size, and available load time created difficulties. For the migration, approximately 250,000 images totalled about 3.1 TB; these had to be divided into chunks of 1000 to 1500 images, each between 5 and 15 GB. Images were transferred by FTP from a Windows server to a staging area on the CIS server (Solaris 9). Each load took from 5-10 hours. The process started on November 23, 2006 and did not complete until August 10, 2007 – with over two months downtime because the backup system didn’t have enough time to back up the loaded images.
 NMAI continues to add images to the database as new collections are accessioned and more material is scanned. Eventually, all will be part of EMu, and will be used to put the NMAI collection on the Web, starting in late 2008.
 Ann McMullen & DucPhong Nguyen
 </td>
 </tr>
 <tr valign="top" align="left">
 <td><img style="border: 0px solid #000000; width: 100px; height: 45px;" src="/images/stories/emu/newsletter/1_2008/link4life.gif" alt="link4life.gif" title="link4life.gif" width="100" border="0" height="45" /></td>
 <td style="border-style: solid; border-width: 0px 0px 2px;">
 <h1><a name="link4life" title="link4life"></a>Arts & Heritage Service, Rochdale Boroughwide Cultural Trust</h1>
 <img style="border: 0px solid #000000; float: left; margin-left: 5px; width: 238px; margin-right: 5px; height: 290px;" src="/images/stories/emu/newsletter/1_2008/ss014_2.jpg" alt="ss014_2.jpg" title="Gracie Fields" width="238" border="0" height="290" />The Arts & Heritage Service for Rochdale Borough transferred to <a href="http://www.link4life.org/index.cfm?fuseaction=c.showPage&pageID=29" target="_blank">Link4Life</a>, the trading name of the Rochdale Boroughwide Cultural Trust, in April 2007. The service manages the Art Gallery, Museum, Local Studies and Archives collections on behalf of Rochdale Metropolitan Borough Council. The area is known worldwide as the birthplace of the modern co-operative movement, the entertainer Gracie Fields (the photograph to the left was taken in 1938), Coronation Street star Julie Goodyear, the satirist Tim Bobbin and the Architect to rival Charles Rennie Macintosh: Edgar Wood. The fascinating art and history of this diverse Borough from the Pennines to Middleton and Heywood can be discovered at <a href="http://www.link4life.org/index.cfm?fuseaction=c.showPage&pageID=83">Touchstones Rochdale</a>, the award wining Arts & Heritage Centre. Touchstones Rochdale and the Arts & Heritage Resource Centre (Art Gallery, Museum and Archive store) were recently awarded full Accreditation status by the Museums, Libraries and Archives Council (MLA).
 It had been acknowledged that the Service's collection database provision was inadequate. Museum and Art Gallery collections were reliant on a problematic Access database whereas the Archive collections were listed on a manual system. This did not assist in addressing the documentation backlog. Rochdale prides itself on its engagement with visitors both within and beyond the Borough. We realised the tremendous potential of a cross domain collections database to develop increased access to the collections by a diverse audience as well as facilitating the work of Arts & Heritage staff. The transfer to Link4Life enabled the Arts & Heritage Service to lobby successfully for funding for a new cross domain collections database. One of the reasons the service selected EMu was that the Manchester Hub museums utilise EMu. MLA use the Manchester Hub museums database as an exemplar for the North West.
 In preparation for the launch of the online database we are working on narratives. These will act as a gateway to the rich variety of our collections. You can discover some of these stories by visiting <a href="http://www.link4life.org/index.cfm?fuseaction=c.showPage&pageID=101" target="_blank">Discover</a> on the Link4Life website. The opening up of our collections through enabling access to EMu via the Internet is essential. Unlike the words of a Lisa Stansfield (from Rochdale) song ‘All  around the world’, when she could not find her baby, EMu will hopefully assist us in finding our collections and making them known ‘all around worldwide web community!’ We cannot wait for it to be fully up and running when we will ‘Sing as we go’ (one of Gracie’s hits) while using the database.
 Julian Jefferson Local Studies Officer Touchstones Rochdale
 <a href="#Top"><img src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" height="19" /></a>
 </td>
 </tr>
 <tr style="text-align: left;" valign="top">
 <td style="text-align: left;"><img style="border: 0px solid #000000; width: 40px; height: 35px;" src="/images/stories/emu/newsletter/Icons/note_white.gif" alt="note_white.gif" title="note_white.gif" width="40" border="0" height="35" /></td>
 <td style="border-style: solid; border-width: 0px 0px 2px; text-align: left;">
 <h2><a name="dyk" title="dyk"></a>Did You Know...</h2>
 ... EMu has an Audit Trails module?
 During the day to day operation of EMu there may be times when an Administrator or user requires details about who changed a record, when it was changed and what changes were made.
 EMu has provided simple auditing facilities since it was first released. Every record in EMu includes the name of the person who last changed it, along with the date and time of the modification. Similar information is stored about the creation of the record. These details are located on the Admin tab of each module (usually the last tab in a module).
 With EMu 3.2.04 a fully integrated auditing facility was introduced, which includes an Audit Trails module:
 <img style="border: 0px solid #000000; width: 512px; height: 359px;" src="/images/stories/emu/newsletter/1_2008/audit.gif" alt="audit.gif" title="A udit Trails module" width="512" border="0" height="359" />
 The facility generates an audit trail record for all operations that are registered to be monitored. There are five levels for which audit records may be generated:
 <ul>
 <li>change (insertions, updates, deletions)</li>
 <li>search (queries)</li>
 <li>display (viewed, sorted, reported)</li>
 <li>login (first access of a module in current session)</li>
 <li>all (all database operations)</li>
 </ul>
 Each of these may be set on a per module basis, which means it is possible to monitor all changes to records in the Parties module, for instance, while Multimedia records may be audited for changes, searches and records viewed.
 Every EMu module contains an Audit tab that lists all audit trail records for the current record. Each record details the operation performed, who performed it and the date on which it was performed. From this tab it is also possible to view the complete audit trail record in the Audit Trails module.
 Reports are provided that allow Administrators to produce audit listings that detail changes made on a per user basis, within specified time constraints.
 The audit facility also provides an archiver that allows all audit records to be saved in a file on a daily basis for archival purposes or for use as raw data to load into another system.
 Full details are available on the <a href="http://www.kesoftware.com/index.php?option=com_content&task=view&id=12&Itemid=38" target="_blank">KE website</a> and in the <a href="http://www.kesoftware.com/index.php?option=com_content&task=view&id=178&Itemid=350" target="_blank">latest version of the EMu Help</a>.
 </td>
 </tr>
 <tr style="text-align: left;" valign="top">
 <td style="text-align: left;">
 <img style="border: 0px solid #000000; width: 40px; height: 35px;" src="/images/stories/emu/newsletter/Icons/note_white.gif" alt="note_white.gif" title="note_white.gif" width="40" border="0" height="35" />
 </td>
 <td style="text-align: left;">
 <h2>Tips and Tricks: Searching text based documents in EMu</h2>
 It is possible to search the content of text based documents stored in the Multimedia module:
 <img style="border: 0px solid #000000; width: 496px; height: 402px;" src="/images/stories/emu/newsletter/1_2008/search-multimedia.gif" alt="search-multimedia.gif" title="search-multimedia.gif" width="496" border="0" height="402" />
 The above query will search within any .doc, .txt and .html documents attached to the Multimedia module for the word test.
 It is also possible to configure EMu to search .pdf, .xls and .rtf documents. Contact KE Software for details (or search the EMu Help for "search attached document").
 <a href="#Top"><img src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" height="19" /></a>
 </td>
 </tr>
 <tr style="text-align: left;">
 <td colspan="2" style="background-color: #cccccc; text-align: left;">
  To remove your name from the KE News mailing list, please <a href="mailto: This e-mail address is being protected from spambots. You need JavaScript enabled to view it ?subject=unsubscribe">click here</a>.  To add your name to the KE News mailing list, please <a href="mailto: This e-mail address is being protected from spambots. You need JavaScript enabled to view it ?subject=subscribe"> click here</a>.  For any questions or feedback, please email <a href="mailto: This e-mail address is being protected from spambots. You need JavaScript enabled to view it "> This e-mail address is being protected from spambots. You need JavaScript enabled to view it </a>
 </td>
 </tr>
 <tr style="text-align: left;">
 <td style="text-align: left;" colspan="2">
 <a href="/ke-software/contact-us-4.html" target="_self">Contact Us</a> | <a href="/../" target="_self">KE Software</a> | <a href="/emu-news.html">EMu Home</a>
 </td>
 </tr>
 </tbody>
</table>
<table class="newsletter" border="0">
 <tbody>
 <tr>
 <td colspan="4">
 <div align="center"><a name="Top" href="http://www.kesoftware.com/" target="_blank" title="Top"></a><a name="Top" href="http://www.kesoftware.com/" target="_blank" title="Top"><img style="margin: 10px 5px; width: 640px; height: 149px;" src="/images/stories/emu/newsletter/banner1.jpg" alt="banner1.jpg" title="banner1.jpg" width="640" align="bottom" height="149" /> </a><a name="Top" href="http://www.kesoftware.com/" target="_blank" title="Top"></a></div>
 Issue One, March 2008
 Welcome to the first issue of the EMu Newsletter for 2008
 </td>
 <td> </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 6.85pt;" width="9" height="314"> </td>
 <td style="padding: 7.5pt 0.75pt 0.75pt 3.75pt; background: white none repeat scroll 0% 0%; width: 99.2pt;" valign="top" width="132" bgcolor="#ffffff" height="314">
 <a href="http://www.kesoftware.com/" target="_blank"><img style="width: 128px; height: 105px;" src="/images/stories/kesoftware/logos/keLogo.gif" alt="keLogo.gif" title="keLogo.gif" width="128" align="default" border="0" height="105" /></a> 
 </td>
 <td style="padding: 7.5pt 7.5pt 0.75pt; background: white none repeat scroll 0% 0%; width: 375.15pt;" valign="top" width="500" bgcolor="#ffffff" height="314">
 <h1>Welcome</h1>
 Welcome to the first issue of the EMu Newsletter for 2008. Dates and venues for this year's EMu Users Meetings in Europe, North America and Australasia have been firmed up and the time to start considering paper proposals is upon us! More details will be posted on <a href="http://www.emuusers.org/" target="_blank">EMuUsers.org</a> as they become available and you can always contact your local KE Office with paper proposals or to register.
 As well as announcements about several new clients, this issue of the Newsletter includes profiles from or about: <a href="/content/view/581/135/lang,en/#Fondation" target="_self">Fondation Cartier</a>, our first client in France; the <a href="/content/view/581/135/lang,en/#NMAI" target="_self">National Museum of the American Indian</a>, concerning a project to load and manage a massive 3.5 TB of media assets in EMu; and <a href="/content/view/581/135/lang,en/#link4life" target="_self">Arts & Heritage Service</a>, Rochdale Boroughwide Cultural Trust.
 You'll also find details about the new <a href="/content/view/581/135/lang,en/#dyk" target="_self">Audit Trails module</a> and a tip for <a href="/content/view/581/135/lang,en/#tips" target="_self">searching the content of documents</a> held in the Multimedia module.
 <hr />
 <h1>In this Issue</h1>
 <a href="/content/view/581/135/lang,en/#news" target="_self">EMu Users Meetings</a>
 <a href="/content/view/581/135/lang,en/#on_the_road" target="_self">KE on the road: Conferences & Trade Shows</a>
 <a href="/content/view/581/135/lang,en/#community_grows" target="_self">New members of the EMu User community</a>
 <a href="/content/view/581/135/lang,en/#EMuUsers.org" target="_self">EMuUsers.org Update</a>
 <a href="/content/view/581/135/lang,en/#new_release" target="_self">Release Info</a>
 <a href="/content/view/581/135/lang,en/#support" target="_self">Support</a>
 <a href="/content/view/581/135/lang,en/#client_profiles" target="_self">KE EMu Client Profiles</a>
 <a href="/content/view/581/135/lang,en/#dyk" target="_self">Did You Know?</a>
 <a href="/content/view/581/135/lang,en/#tips" target="_self">Tips and Tricks</a>
 <hr />
 </td>
 <td style="padding: 0.75pt; width: 6.4pt;" width="9" height="314"> </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 6.85pt;" width="9"> </td>
 <td style="padding: 7.5pt 0.75pt 0.75pt 3.75pt; background: white none repeat scroll 0% 0%; width: 99.2pt;" valign="top" width="132" bgcolor="#ffffff">
 <img style="margin-left: 5px; width: 85px; margin-right: 5px; height: 86px;" src="/images/stories/emu/newsletter/Icons/icon_news.gif" alt="icon_news.gif" title="icon_news.gif" width="85" align="bottom" height="86" /> 
 </td>
 <td style="padding: 7.5pt 7.5pt 0.75pt; background: white none repeat scroll 0% 0%; width: 375.15pt;" valign="top" width="500" bgcolor="#ffffff">
 <h1><a name="news" title="news"></a>Dates for the 2008 EMu Users Meetings</h1>
 <ul>
 <li>3rd UK EMu Users Meeting, 2-3 June 2008, Natural History Museum, London, England</li>
 <li>7th Australasian EMu Users Meeting, 9-10 September 2008,  Museum of New Zealand Te Papa Tongarewa, Wellington, New Zealand</li>
 <li>4th North American EMu Users Meeting,  21-22 October 2008, Las Vegas Springs Preserve, USA</li>
 </ul>
 The EMu Users Meetings are proving time and again to be superb venues for networking and sharing EMu knowledge and experience and we encourage you to join us in London, Wellington and Las Vegas this year. Please contact your local KE Office to register your interest in any (or all!) of these meetings.
 More details will be posted on <a href="http://www.emuusers.org/" target="_blank">EMuUsers.org</a> as they become available.
 <h6><a href="/content/view/581/135/lang,en/#Top" target="_self"><img style="width: 19px; height: 19px;" src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" align="default" height="19" /></a> </h6>
 <hr />
 <h1><a name="on_the_road" title="on_the_road"></a>KE on the road: Conferences & Trade Shows</h1>
 Over the coming months KE Software will be attending conferences and trade shows in North America and Europe (details are available from the <a href="http://www.kesoftware.com/content/view/34/64/lang,en/" target="_blank">KE Software website</a>).
 <blockquote>
 <a href="http://www.aam-us.org/am08/index.cfm">American Association of Museums</a>: Annual Meeting and MuseumExpo Denver, Colorado, USA, 27 April - 1 May 2008
 <a href="http://www.museumsandheritage.com/">The Museums and Heritage Show</a> Earls Court, London, UK, 7-8 May 2008
 <a href="http://www.snomnh.ou.edu/nsca-spnhc/" target="_blank">NSCA–SPNHC Joint Meeting</a> Oklahoma City, Oklahoma, USA, 13-17 May 2008
 <a href="http://www.publicgardens.org/web/2006/06/annual_conference.aspx" target="_blank">American Public Gardens Association</a>: Annual Conference Pasadena, CA, USA, 22-26 June 2008
 <a href="http://www.collectionslink.org.uk/collect" target="_blank">Collect: The Collections Management Exhibition</a> UK, September 2008
 <a href="http://www.museumsassociation.org/conference&_IXSESSION_=jJMH0HjuuDW&_IXMENU_=conference_and_exhibition" target="_blank">Museums Association Conference</a>: Annual Conference UK, 6-8 October 2008
 </blockquote>
 <h6><a href="/content/view/581/135/lang,en/#Top" target="_self"><img style="width: 19px; height: 19px;" src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" align="default" height="19" /></a></h6>
 <hr />
 <h1><a name="community_grows" title="community_grows"></a>The EMu community grows</h1>
 KE Software is pleased to welcome the following institutions to the community of EMu Users:
 <a href="http://www.nhm.org/">Natural History Museum of Los Angeles County</a>, Los Angeles, CA, USA
 The Natural History Museum of Los Angeles County is a crown jewel of Los Angeles' museums. A national leader in exhibitions, education and research, the Museum was LA's first cultural institution, opening its doors to the public in 1913. It is the largest natural and historical museum in the Western United States, safe guarding more than 35 million diverse specimens and artefacts.
 The Museum is also an active research centre. The <a href="http://www.nhm.org/research/">Research & Collections Department</a> spans the areas of living and fossil invertebrates (echinoderms, crustacea, worms, entomology, and molluscs), vertebrates (birds, mammals, reptiles, fishes), mineralogy, anthropology (Native American, Pre-Columbian and Pacific) and history (California and Southwestern).
 <a href="http://fondation.cartier.com/index.php?lang=en&p=2&c=15&linkid=15" target="_blank">Fondation Cartier</a>, Paris, France
 The Fondation Cartier expresses Cartier´s commitment to the arts as a corporate patron. A pioneer in the field, Cartier invests on an unrivalled scale to promote the art of its time. From its inception in 1984, it has established a long-term commitment to artists of all nationalities.
 From the very beginning the intention has been to build a collection that is committed to and situates itself on the side of living artists. This eclectic and specialised collection currently contains over 1000 works by 300 artists, testifying to the Fondation's vision of contemporary art over more than twenty years. It grows by an average of 15 major works each year, legacies for the future that are selected by an international committee of professionals from the art world. All the different art forms are represented: painting, sculpture, video, photography, installations, design and filmmaking.
 <a href="#Fondation" target="_self">Read more</a>
 <a href="http://www.link4life.org/index.cfm?fuseaction=c.showPage&pageID=29" target="_blank">The Arts & Heritage Service for Rochdale Borough</a>, Rochdale, Lancashire, UK
 The Arts & Heritage Service for Rochdale Borough manages the Art Gallery, Museum, Local Studies and Archives collections on behalf of Rochdale Metropolitan Borough Council. It operates from two main sites: the Arts & Heritage Resource Centre, the main home of the Rochdale Borough Collections; and <a href="http://www.link4life.org/index.cfm?fuseaction=c.showPage&pageID=83" target="_blank">Touchstones Rochdale</a>, the Borough’s award-winning Arts and Heritage Centre and Tourist Information Centre. Both Touchstones Rochdale and the Arts & Heritage Resource Centre were awarded full accreditation by MLA (Museums, Libraries and Archives Council) in 2007.
 <a href="#link4life" target="_self">Read more</a>
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/an-overview-of-bristols-museums-galleries-archives.en" target="_blank">Bristol City Council: Museums, Galleries and Archives</a>, Bristol, UK
 The Bristol City Council is custodian of seven museums, galleries and archives:
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-city-museum---art-gallery.en" target="_blank">City Museum & Art Gallery</a> Bristol's premier museum and art gallery. This magnificent building houses important collections of minerals and fossils, natural history, eastern art, world wildlife, Egyptology, archaeology and seven galleries of fine and applied art.
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-blaise-castle-house-museum---museums---art-gallery.en" target="_blank">Blaise Castle House Museum</a> This 19th century mansion, set in 400 acres of parkland, is home to the social history collection.
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-georgian-house.en" target="_blank">Georgian House Museum</a> An exquisite example of an 18th century townhouse.
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-red-lodge.en" target="_blank">Red Lodge Museum</a> A magnificent 16th century house furnished in Elizabethan, Stuart and Georgian styles.
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-kings-weston-roman-villa.en" target="_blank">Kingsweston Roman Villa</a> Partial remains of a Roman villa.
 <a href="http://www.bristol.gov.uk/ccm/content/Leisure-Culture/Museums-Galleries/bristols-industrial-museum.en" target="_blank">Industrial Museum</a> Reopening in 2010 as the Museum of Bristol - a world class museum dedicated to the history of Bristol and the people who have lived and worked there.
 <a href="http://www.bristol.gov.uk/ccm/navigation/leisure-and-culture/records-and-archives/" target="_blank">City Record Office</a> 800 years of Bristol's history can be found in this large converted tobacco warehouse standing at the entrance to the City's famous Floating Harbour.
 <h6><a href="/content/view/581/135/lang,en/#Top" target="_self"><img style="width: 19px; height: 19px;" src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" align="default" height="19" /></a></h6>
 <hr />
 <h1><a name="EMuUsers.org" title="EMuUsers.org"></a>EMuUsers.org update</h1>
 350+ EMu users worldwide are currently registered with <a href="http://www.emuusers.org/" target="_blank">EMuUsers.org</a>. KE Software staff regularly submit answers to <a href="http://www.emuusers.org/FAQ/EMuadministrationanduserFAQs/tabid/136/Default.aspx" target="_blank">FAQ</a>s and participate in the site's many Forums. If you have a question about EMu, you're likely to find the answer (or someone able to answer your question) on EMuUsers.org.
 Plans for KE Software to take over the management of the site are in place and will be implemented soon.
 <h6><a href="/content/view/581/135/lang,en/#Top" target="_self"><img style="width: 19px; height: 19px;" src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" align="default" height="19" /></a></h6>
 <div style="text-align: center;" align="center">
 <hr />
 </div>
 </td>
 <td style="padding: 0.75pt; width: 6.4pt;" width="9"> </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 6.85pt;" width="9"> </td>
 <td style="padding: 7.5pt 0.75pt 0.75pt 3.75pt; background: white none repeat scroll 0% 0%; width: 99.2pt;" valign="top" width="132" bgcolor="#ffffff">
 <img style="margin: 5px; float: left; width: 85px; height: 86px;" src="/images/stories/emu/newsletter/Icons/icon_cd.gif" alt="icon_cd.gif" title="icon_cd.gif" width="85" height="86" /> 
 </td>
 <td style="padding: 7.5pt 7.5pt 0.75pt; background: white none repeat scroll 0% 0%; width: 375.15pt;" valign="top" width="500" bgcolor="#ffffff">
 <h1><a name="new_release" title="new_release"></a>Imminent release of EMu 3.2.05</h1>
 The soon-to-be released EMu 3.2.05 will include:
 <ol>
 <li>Range Indexing: Tools have been introduced to allow Administrators to tune EMu's range indexing. Support for automatic optimisation of range indexes has also been added. Using these tools EMu can now provide optimal range indexes with significantly faster range based searches.</li>
 <li>Drag/Drop multimedia resources onto a Multimedia tab to create Multimedia records automatically: It is now possible to drag multimedia resources (images, videos, audio, documents) from the Windows Desktop (etc.) onto any Multimedia tab in any module, automatically creating a Multimedia repository record.</li>
 <li>Record Recall: A complete history of changes to a record is maintained by EMu. It is now possible to update a record with data from an earlier version of the record. Note that this does not Undo changes (the complete history is always maintained), but it does allow you to amend a record with data from an earlier version of the record.</li>
 </ol>
 Full details will be available from the <a href="http://www.kesoftware.com/content/view/12/38/lang,en/" target="_self">KE Software website</a> soon (and included in the latest version of the EMu Help, which can also be downloaded from the <a href="http://www.kesoftware.com/index.php?option=com_content&task=view&id=178&Itemid=350" target="_self">KE Software website</a>).
 <h6><a href="/content/view/581/135/lang,en/#Top" target="_self"><img style="width: 19px; height: 19px;" src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" align="default" height="19" /></a> </h6>
 <div style="text-align: center;" align="center">
 <hr />
 </div>
 </td>
 <td style="padding: 0.75pt; width: 6.4pt;" width="9"> </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 6.85pt;" width="9"> </td>
 <td style="padding: 7.5pt 0.75pt 0.75pt 3.75pt; background: white none repeat scroll 0% 0%; width: 99.2pt;" valign="top" width="132" bgcolor="#ffffff">
 <img style="margin: 5px; float: left; width: 85px; height: 86px;" src="/images/stories/emu/newsletter/Icons/hELP.gif" alt="hELP.gif" title="hELP.gif" width="85" height="86" /> 
 </td>
 <td style="padding: 7.5pt 7.5pt 0.75pt; background: white none repeat scroll 0% 0%; width: 375.15pt;" valign="top" width="500" bgcolor="#ffffff">
 <h1><a name="support" title="support"></a>Support</h1>
 Hours of operation for KE Software phone support are:
 <table class="MsoNormalTable" style="background: white none repeat scroll 0% 0%; width: 400px;" bgcolor="#ffffff" border="0" cellpadding="0">
 <tbody>
 <tr>
 <td style="padding: 0.75pt; width: 28.5pt;" width="38"> </td>
 <td style="padding: 0.75pt; width: 107.25pt;" valign="top" width="143">
 North America:
 </td>
 <td style="padding: 0.75pt; width: 110.25pt;" width="147">
 6:00 AM - 5:00 PM
 9:00 AM - 8:00 PM
 </td>
 <td style="padding: 0.75pt;">
 (<a href="http://www.timeanddate.com/worldclock/city.html?n=256" target="_blank">PST</a>)
 (<a href="http://www.timeanddate.com/worldclock/city.html?n=179" target="_blank">EST</a>)
 </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 28.5pt;" width="38"> </td>
 <td style="padding: 0.75pt; width: 107.25pt;" valign="top" width="143">
 Asia-Pacific:
 </td>
 <td style="padding: 0.75pt; width: 110.25pt;" width="147">
 9:00 AM - 5:00 PM
 </td>
 <td style="padding: 0.75pt;">
 (<a href="http://www.timeanddate.com/worldclock/city.html?n=152" target="_blank">AEST</a>)
 </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 28.5pt;" width="38"> </td>
 <td style="padding: 0.75pt; width: 107.25pt;" valign="top" width="143">
 Europe
 </td>
 <td style="padding: 0.75pt; width: 110.25pt;" width="147">
 9:00 AM - 5:00 PM
 </td>
 <td style="padding: 0.75pt;">
 (<a href="http://www.timeanddate.com/worldclock/city.html?n=136">BS</a><a href="http://www.timeanddate.com/worldclock/city.html?n=136" target="_blank">T</a>)
 </td>
 </tr>
 </tbody>
 </table>
 <h1>EMu Help</h1>
 The EMu Help is constantly being improved and updated as new features are added to EMu.
 As the Help is updated frequently (and more often than a new release of EMu becomes available), the most recent Help files have been made available from the <a href="http://www.kesoftware.com/index.php?option=com_content&task=view&id=178&Itemid=350">KE Software website</a>. Download the latest version (International English, US English, French), rename it to emu.chm or emu_en-US.chm and replace the existing file.
 <h6><a href="/content/view/581/135/lang,en/#Top" target="_self"><img style="width: 19px; height: 19px;" src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" align="default" height="19" /></a> </h6>
 <div style="text-align: center;" align="center">
 <hr />
 </div>
 </td>
 <td style="padding: 0.75pt; width: 6.4pt;" width="9"> </td>
 </tr>
 <tr>
 <td colspan="4" style="padding: 0.75pt;">
 <a name="client_profiles" title="client_profiles"></a>KE EMu client profiles
 </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 6.85pt;" width="9"> </td>
 <td style="padding: 7.5pt 0.75pt 0.75pt 3.75pt; background: white none repeat scroll 0% 0%; width: 99.2pt;" valign="top" width="132" bgcolor="#ffffff"> </td>
 <td style="padding: 7.5pt 7.5pt 0.75pt; background: white none repeat scroll 0% 0%; width: 375.15pt;" valign="top" width="500" bgcolor="#ffffff">
 <h1><a name="Fondation" title="Fondation"></a>Fondation Cartier pour l'art contemporain</h1>
 Fondation Cartier has chosen EMu to help manage their eclectic and specialised collection. The collection is the Fondation's vision of contemporary art over more than twenty years. All the different art forms are represented: painting, sculpture, video, photography, installations, design and filmmaking.
 The richness of the collection also comes from a policy of acquiring monumental works, often conceived for the exhibition space on the ground floor of the building designed by Jean Nouvel; such works include: La Volière (The Aviary) by Jean-Pierre Raynaud, The Monument to Language by James Lee Byars, Backyard by Liza Lou, Everything that Rises Must Converge by Sarah Sze, and Caterpillar by Wim Delvoye.
 Throughout the years, via projects and acquisitions, it has developed special relationships with artists whose work may not easily fit into a museum or institutional context. This is the case with David Hammons, Panamarenko, and Jean-Michel Alberola. Beginning with Alberola's paintings in the '80s and continuing to his most recent installations, the Fondation's relationship with this artist is emblematic of the enduring support and unfailing loyalty it shows to creators.
 The Fondation will be using EMu for general collection management tasks, including exhibitions and loans. A comprehensive image library is also to be incorporated in EMu. A collections web page for company wide Intranet access is planned along with new reports for physical catalogue publishing.
 We welcome Fondation Cartier to the EMu community and look forward to seeing their users at the EMu Users Meeting in London, 2-3 June.
 <blockquote>
 EMu has been chosen by Fondation Cartier pour l’art contemporain as its collection management system because of its ability to be adapted to our logistical requirements. EMu is a tool that will allow us to trace the movements of each work of art as well as gathering and storing all technical information together in a database which is integrated and user-friendly.
 Alanna Minta Jordan Fondation Cartier pour l'art contemporain Service de la logistique
 </blockquote>
 </td>
 <td style="padding: 0.75pt; width: 6.4pt;" width="9"> </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 6.85pt;" width="9"> </td>
 <td style="padding: 7.5pt 0.75pt 0.75pt 3.75pt; background: white none repeat scroll 0% 0%; width: 99.2pt;" valign="top" width="132" bgcolor="#ffffff"> </td>
 <td style="padding: 7.5pt 7.5pt 0.75pt; background: white none repeat scroll 0% 0%; width: 375.15pt;" valign="top" width="500" bgcolor="#ffffff">
 <h1><a name="NMAI" title="NMAI"></a>NMAI, EMu and 3.5TB of multimedia assets</h1>
 Currently the National Museum of the American Indian’s EMu implementation holds over half a million multimedia assets (560,578) totalling 3.5 TB, all digital images: 260,994 low-res scans of catalogue cards of the Object Collection; 30,930 high-res scans of Photographic collection items (glass plate negatives, slides, prints, etc.); 266,036 born-digital images of the Object Collections; and 2114 born-digital images made during conservation treatments. In addition to these, NMAI will eventually add thousands of born-digital and scanned publication-quality object photos as well as scanned publications, accession documentation, field notes, repatriation reports and correspondence, and other documentation. You might well ask “Why so many?”
 Like any other museum with a long history, the NMAI’s predecessor (the private Museum of the American Indian in New York) created images of its well known collections in analogue photography formats. And, beyond its object collections, the Museum held one of the most significant collections of nineteenth and twentieth century photographs of Native peoples of the western hemisphere. For decades there has been tremendous demand for both object images and historic photographs for publications and other uses. With the transfer of the Museum of the American Indian’s collections to the Smithsonian in 1989, things become even more complex, because the entire collection had to be moved to the Washington, DC area.
 The move of the collections from the Research Branch in the Bronx, New York, to the Cultural Resources Center in Suitland, Maryland, was accomplished between 1999 and 2004, and one of the many steps included in the process was photography. NMAI took advantage of the then-new technology of digital photography, imaging each object unless tribal sensitivity issues forbade such treatment. The resulting images, which were intended to be documentary rather than aesthetic, were archived on CD (TIFF format) and DVD (RAW format) and a JPEG derivative was created from the TIFF and attached to the existing MS Access collections inventory database, thus allowing staff and researchers to review collections without undue handling. In Suitland, NMAI also assembled a staff of talented photographers who went to work on publication-quality photographs for internal and external publications and other uses.
 NMAI acquired KE EMu as its Collections Information System (NMAI-CIS) in 2004.  Besides the migration of legacy databases, NMAI had to confront migration and upload of the images that had accumulated. As part of the image migration from the earlier system, NMAI did not rely on existing JPEGs but instead migrated the TIFF and used EMu to create new JPEG derivatives. (Space limitations require a scaled-down version of the original TIFF which still meets most image requests.)
 On paper the process was simple: each TIFF was stored in a file system analogous to the file system used for the JPEG derivative; the image path to the JPEG was stored in the legacy database. Theoretically, each image path to the JPEG – with some minor conversion – could be used as the image path for the TIFF. Realistically, that was not the case because the JPEG image path was created automatically by the legacy database while the path for the TIFF was created by humans. This lack of congruence in the path created migration problems, as did corrupted TIFFs and bad links. Additionally, the huge number of images, their size, and available load time created difficulties. For the migration, approximately 250,000 images totalled about 3.1 TB; these had to be divided into chunks of 1000 to 1500 images, each between 5 and 15 GB. Images were transferred by FTP from a Windows server to a staging area on the CIS server (Solaris 9). Each load took from 5-10 hours. The process started on November 23, 2006 and did not complete until August 10, 2007 – with over two months downtime because the backup system didn’t have enough time to back up the loaded images.
 NMAI continues to add images to the database as new collections are accessioned and more material is scanned. Eventually, all will be part of EMu, and will be used to put the NMAI collection on the Web, starting in late 2008.
 Ann McMullen & DucPhong Nguyen
 </td>
 <td style="padding: 0.75pt; width: 6.4pt;" width="9"> </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 6.85pt;" width="9"> </td>
 <td style="width: 99.2pt;" valign="top" width="132" bgcolor="#ffffff"><img style="border: 0px solid #000000; width: 100px; height: 45px;" src="/images/stories/emu/newsletter/1_2008/link4life.gif" alt="link4life.gif" title="link4life.gif" width="100" border="0" height="45" /></td>
 <td style="background: white none repeat scroll 0% 0%; padding-right: 7.5pt; padding-left: 7.5pt; padding-bottom: 0.75pt; width: 375.15pt;" valign="top" width="500" bgcolor="#ffffff">
 <h1><a name="link4life" title="link4life"></a>Arts & Heritage Service, Rochdale Boroughwide Cultural Trust</h1>
 <img style="border: 0px solid #000000; float: left; margin-left: 5px; width: 238px; margin-right: 5px; height: 290px;" src="/images/stories/emu/newsletter/1_2008/ss014_2.jpg" alt="ss014_2.jpg" title="Gracie Fields" width="238" border="0" height="290" />The Arts & Heritage Service for Rochdale Borough transferred to <a href="http://www.link4life.org/index.cfm?fuseaction=c.showPage&pageID=29" target="_blank">Link4Life</a>, the trading name of the Rochdale Boroughwide Cultural Trust, in April 2007. The service manages the Art Gallery, Museum, Local Studies and Archives collections on behalf of Rochdale Metropolitan Borough Council. The area is known worldwide as the birthplace of the modern co-operative movement, the entertainer Gracie Fields (the photograph to the left was taken in 1938), Coronation Street star Julie Goodyear, the satirist Tim Bobbin and the Architect to rival Charles Rennie Macintosh: Edgar Wood. The fascinating art and history of this diverse Borough from the Pennines to Middleton and Heywood can be discovered at <a href="http://www.link4life.org/index.cfm?fuseaction=c.showPage&pageID=83">Touchstones Rochdale</a>, the award wining Arts & Heritage Centre. Touchstones Rochdale and the Arts & Heritage Resource Centre (Art Gallery, Museum and Archive store) were recently awarded full Accreditation status by the Museums, Libraries and Archives Council (MLA).
 It had been acknowledged that the Service's collection database provision was inadequate. Museum and Art Gallery collections were reliant on a problematic Access database whereas the Archive collections were listed on a manual system. This did not assist in addressing the documentation backlog. Rochdale prides itself on its engagement with visitors both within and beyond the Borough. We realised the tremendous potential of a cross domain collections database to develop increased access to the collections by a diverse audience as well as facilitating the work of Arts & Heritage staff. The transfer to Link4Life enabled the Arts & Heritage Service to lobby successfully for funding for a new cross domain collections database. One of the reasons the service selected EMu was that the Manchester Hub museums utilise EMu. MLA use the Manchester Hub museums database as an exemplar for the North West. 
 In preparation for the launch of the online database we are working on narratives. These will act as a gateway to the rich variety of our collections. You can discover some of these stories by visiting <a href="http://www.link4life.org/index.cfm?fuseaction=c.showPage&pageID=101" target="_blank">Discover</a> on the Link4Life website. The opening up of our collections through enabling access to EMu via the Internet is essential. Unlike the words of a Lisa Stansfield (from Rochdale) song ‘All  around the world’, when she could not find her baby, EMu will hopefully assist us in finding our collections and making them known ‘all around worldwide web community!’ We cannot wait for it to be fully up and running when we will ‘Sing as we go’ (one of Gracie’s hits) while using the database.
 Julian Jefferson Local Studies Officer Touchstones Rochdale
 <a href="/content/view/581/135/lang,en/#Top" target="_self"><img style="width: 19px; height: 19px;" src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" align="default" height="19" /></a> 
 </td>
 <td style="padding: 0.75pt; width: 6.4pt;" width="9"> </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 6.85pt;" width="9"> </td>
 <td colspan="2" style="width: 632px;" valign="top">
 <a name="dyk" title="dyk"></a>Did You Know...
 </td>
 <td style="padding: 0.75pt; width: 6.4pt;" width="9"> </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 6.85pt;" width="9"> </td>
 <td style="width: 99.2pt;" valign="top" width="132" bgcolor="#ffffff"><img style="border: 0px solid #000000; width: 40px; height: 35px;" src="/images/stories/emu/newsletter/Icons/note_white.gif" alt="note_white.gif" title="note_white.gif" width="40" border="0" height="35" /></td>
 <td style="padding: 7.5pt 7.5pt 0.75pt; background: white none repeat scroll 0% 0%; width: 375.15pt;" valign="top" width="500" bgcolor="#ffffff">
 EMu has an Audit Trails module?
 During the day to day operation of EMu there may be times when an Administrator or user requires details about who changed a record, when it was changed and what changes were made.
 EMu has provided simple auditing facilities since it was first released. Every record in EMu includes the name of the person who last changed it, along with the date and time of the modification. Similar information is stored about the creation of the record. These details are located on the Admin tab of each module (usually the last tab in a module).
 With EMu 3.2.04 a fully integrated auditing facility was introduced, which includes an Audit Trails module:
 <img style="border: 0px solid #000000; width: 512px; height: 359px;" src="/images/stories/emu/newsletter/1_2008/audit.gif" alt="audit.gif" title="A udit Trails module" width="512" border="0" height="359" />
 The facility generates an audit trail record for all operations that are registered to be monitored. There are five levels for which audit records may be generated:
 <ul>
 <li>change (insertions, updates, deletions)</li>
 <li>search (queries)</li>
 <li>display (viewed, sorted, reported)</li>
 <li>login (first access of a module in current session)</li>
 <li>all (all database operations)</li>
 </ul>
 Each of these may be set on a per module basis, which means it is possible to monitor all changes to records in the Parties module, for instance, while Multimedia records may be audited for changes, searches and records viewed.
 Every EMu module contains an Audit tab that lists all audit trail records for the current record. Each record details the operation performed, who performed it and the date on which it was performed. From this tab it is also possible to view the complete audit trail record in the Audit Trails module.
 Reports are provided that allow Administrators to produce audit listings that detail changes made on a per user basis, within specified time constraints.
 The audit facility also provides an archiver that allows all audit records to be saved in a file on a daily basis for archival purposes or for use as raw data to load into another system.
 Full details are available on the <a href="http://www.kesoftware.com/index.php?option=com_content&task=view&id=12&Itemid=38" target="_blank">KE website</a> and in the <a href="http://www.kesoftware.com/index.php?option=com_content&task=view&id=178&Itemid=350" target="_blank">latest version of the EMu Help</a>.
 <h6><a href="/content/view/581/135/lang,en/#Top" target="_self"><img style="width: 19px; height: 19px;" src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" align="default" height="19" /></a> </h6>
 
 </td>
 <td style="padding: 0.75pt; width: 6.4pt;" width="9"> </td>
 </tr>
 <tr>
 <td colspan="4" style="padding: 0.75pt; width: 782px;">
 <a name="tips" title="tips"></a>Tips and Tricks
 </td>
 </tr>
 <tr>
 <td style="padding: 0.75pt; width: 6.85pt;" width="9"> </td>
 <td style="padding: 7.5pt 0.75pt 0.75pt 3.75pt; background: white none repeat scroll 0% 0%; width: 99.2pt;" valign="top" width="132" bgcolor="#ffffff">
 <img style="border: 0px solid #000000; width: 40px; height: 35px;" src="/images/stories/emu/newsletter/Icons/note_white.gif" alt="note_white.gif" title="note_white.gif" width="40" border="0" height="35" />
 </td>
 <td style="padding: 7.5pt 7.5pt 0.75pt; background: white none repeat scroll 0% 0%; width: 375.15pt;" valign="top" width="500" bgcolor="#ffffff">
 <h1>Searching text based documents in EMu</h1>
 It is possible to search the content of text based documents stored in the Multimedia module:
 <img style="border: 0px solid #000000; width: 496px; height: 402px;" src="/images/stories/emu/newsletter/1_2008/search-multimedia.gif" alt="search-multimedia.gif" title="search-multimedia.gif" width="496" border="0" height="402" />
 The above query will search within any .doc, .txt and .html documents attached to the Multimedia module for the word test.
 It is also possible to configure EMu to search .pdf, .xls and .rtf documents. Contact KE Software for details (or search the EMu Help for "search attached document").
 <h6><a href="/content/view/581/135/lang,en/#Top" target="_self"><img style="width: 19px; height: 19px;" src="/images/stories/emu/newsletter/Icons/go%20to.jpg" alt="go to.jpg" title="go to.jpg" width="19" align="default" height="19" /></a></h6>
 </td>
 <td style="padding: 0.75pt; width: 6.4pt;" width="9"> </td>
 </tr>
 <tr style="height: 31.5pt;" height="42">
 <td style="padding: 0.75pt; width: 6.85pt; height: 31.5pt;" width="9" height="42"> </td>
 <td colspan="2" style="padding: 0.75pt; background: #cccccc none repeat scroll 0% 0%; width: 474.35pt; height: 31.5pt;" valign="top" width="632" bgcolor="#cccccc" height="42">
 To remove your name from the KE News mailing list, please <a href="mailto: This e-mail address is being protected from spambots. You need JavaScript enabled to view it ?subject=unsubscribe">click here</a>. To add your name to the KE News mailing list, please <a href="mailto: This e-mail address is being protected from spambots. You need JavaScript enabled to view it ?subject=subscribe"> click here</a>. For any questions or feedback, please email <a href="mailto: This e-mail address is being protected from spambots. You need JavaScript enabled to view it "> This e-mail address is being protected from spambots. You need JavaScript enabled to view it </a>
 </td>
 <td style="padding: 0.75pt; width: 6.4pt; height: 31.5pt;" width="9" height="42"> </td>
 </tr>
 <tr style="height: 31.5pt;" height="42">
 <td style="padding: 0.75pt; width: 6.85pt; height: 31.5pt;" width="9" height="42"> </td>
 <td colspan="2" style="padding: 0.75pt; background: white none repeat scroll 0% 0%; width: 474.35pt; height: 31.5pt;" width="632" bgcolor="#ffffff" height="42">
 <a href="http://www.kesoftware.com/content/category/1/15/243/lang,en/" target="_blank">EMu News</a> | <a href="http://www.kesoftware.com/component/option,com_contact/catid,26/Itemid,99/lang,en/" target="_blank">Contact Us</a> | <a href="http://www.kesoftware.com/" target="_blank">KE Software</a>
 </td>
 <td style="padding: 0.75pt; width: 6.4pt; height: 31.5pt;" width="9" height="42"> </td>
 </tr>
 <tr style="height: 11.25pt;" height="15">
 <td colspan="4" style="padding: 0.75pt; height: 11.25pt;" height="15"> </td>
 </tr>
 </tbody>
</table>