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Electronic Certificate Production

Vitalware incorporates a certificate production subsystem, supporting a large suite of standard, certified and commemorative certificates which can be tailored to the requirements of any jurisdiction. Electronic signatures and seals can be incorporated on certificates in a secure and traceable way. 

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Examples of Standard Electronic Certificates generated by Vitalware  

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Examples of Commemorative Electronic Certificates Generated By Vitalware 

Certificates can also be produced from images of registration documents. Such certificates can also have electronic signatures and seals, or other forms of watermarking, incorporated on them. 

If a certificate cannot be produced electronically at the time of receipt of the transaction (e.g. birth event not yet registered or paper-based record not yet digitised), Vitalware automatically completes these transactions as soon as the certificate can be produced. Vitalware can also generate follow-up correspondence, as required.

Certificate Production Audit

The certificate production subsystem includes a comprehensive audit trail of all certificates produced. This information includes the user performing the operation, the date and time that the product was produced, the type of product and the registrant's name (e.g. name appearing on the produced certificate). Vitalware tracks information about all issued, destroyed and otherwise consumed certificates. Vitalware includes a module that provides certificate security stock inventory control. This module tracks and reports information about unused certificate stock in addition to issued, destroyed and otherwise consumed certificate stock.

Web access can be made available to this information so that third party organisations can confirm that a product they may be holding is authentic. The user is requested to enter the type of certificate, registration year/number and date on which the certificate was printed. Surname and given names can optionally be provided.

The Web access provides a confirmation, or otherwise, of supplied information only. It does not identify any information to the requestor that the requestor did not supply. For example, if the requestor did not specify a surname, the surname is not made available.

Record of "No Record"

Certificate production incorporates a facility to generate and record details of "No Record" certificates produced by the system (e.g. no record of marriage of a candidate). 

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